Printing the Intelligent Mail barcode
using BCC Mail Manager and MS Word

Creating the presorted output file from BCC Mail Manager

We recommend outputting presorted labels as a comma delimited file. Follow these directions to create the label in BCC Mail Manager:

1. Go to Labels/Reports > Define Labels and click New.
2. Check the Print to file box.
3. Choose Delimited for the File Type.
4. Change Label Width to 65.
5. Click the Options button.
6. Select Include a Header under the Options heading.
7. Select The file is made up of fields under the Structure heading.
8. Click OK twice.
9. Place each field on its own line of the label.
10. Add the Intelligent Mail Barcode. Enter your information on the Intelligent Mail barcode Properties window, and select ADFT alpha characters. Click OK.
11. Save and use the label.
12. Go to Postal > Presort Active List to presort the list. When the Presort Printing Summary window opens, go to Print > Labels. Save the label output file.

Placing the Intelligent Mail barcode in the letter

Create a basic letter using the MS Word Mail Merge Wizard along with the delimited file you created in BCC Mail Manager.

From the MS Word main menu, click Tools > Letters and Mailings > Mail Merge Wizard to open the Mail Merge Wizard. Follow the on-screen prompts to start a document, write a letter, add recipients and insert address blocks.

1. In the Word document, position the cursor where the Intelligent Mail Barcode should appear.
2. Click on More Items… in the Write your letter step of the Mail Merge Wizard. The Insert Merge Field window will open.
3. Select the Intelligent Mail Barcode database field and click Insert.
4. Highlight the entire Intelligent Mail Barcode field in your letter and right click.
5. Change the font to USPS4CB and the font size to 16.

The UPSP4CB font is automatically installed with the BCC Mail Manager program.

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